ics file is not always as easy as you thinkĮxporting from iCalFirst up, it’s easy to mix up vCalendar’s. Unless you’re using an event management app like Guestlist or Eventbrite to handle everything, sharing a calendar event with your subscribers via email can be a slightly tricky task. With the variety of apps available comes confusion as to what the best way is to go about sharing an event. Digital calendars: How to send calendar invites and never miss an event So today we’re breaking down the best options for using digital calendars to keep you on track. We often get asked about the best way to share calendar events via email so subscribers can book them in and create alerts in desktop and web calendars like iCal, Outlook, or Google Calendar. Questions about the Zoom scheduling feature and using your calendar? Let us know in the comments below.Article first published May 2012, updated April 2019 Also, should you need to reschedule it, you can now do so easily by moving it along in your calendar and sending the update to your attendees who will be notified right away. The calendar invites come with all the info the invitees need to connect to your Zoom meeting, such as the link, the meeting ID, the meeting password, the telephone numbers in case they can’t use the audio of their device and more. By using the “Schedule” feature in the desktop Zoom app, it will be easier to quickly schedule a meeting, choose your calendar and send invites. The point in scheduling meetings is to be efficient for all parties involved and it starts when the organizer schedules it.

Why should you schedule your Zoom meetings this way? If you choose “Google Calendar”, it will involve a few more steps where you’ll be taken to authenticate with your Gmail/Google Suite account to authorize it to connect to Zoom then you’ll be able to schedule your Zoom meeting. For Mac users, if you use an iCloud calendar, the invitation may look great but it will lack the many features that come along Gmail or Google Suite invitations. The invitation they will receive by email and directly into their calendar will look more professional if it comes from an email they recognize. This is especially important when you open this newly created Zoom meeting event in your calendar to add invitees (double-click the event on your Calendar on Mac then type the email address of your invitee in the “Add Invitees” field then click “Send”).

If one of these calendars happens to be associated with a Gmail or a Google Suite account, it will therefore schedule it directly there. To make your life easier, we would recommend to use the “iCal” option so it will prompt you to choose among the calendars you’ve already setup on your Mac (Calendar) or PC (Outlook) when you click “Schedule”.

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